One-location files
Centralise file storage in one location.This willcut down the number lf files you thind you think you need .Switch to good filing practices .Make your fies immediately accessible.Limit distribution as this will also speed up recall if deep necessary.THis is particularly important in computerised offices .you should avoid 'lslands of Automation'by making an effort to network computers so that the common files so that everyone will be able to understand and locate files within 30seconds obsolete files have to be purged ,or only a sample file needs to be kept for future modifications.