Preparation of Tenders
All documents relating to the tender and any correspondence shall be in the English language.
The tender submitted by the tenderer shall comprise the following:
(1)These Instructions to Tenderers, Forms of Tender, Conditions of Contract, Appendix to conditions of Contract and Specifications;
(2)Tender Security;
(3)Priced Bills of Quantities;
(4)Qualification Information Form and Documents;
(5)Alternative offers where invited; and
(6)Any other materials required to be completed and submitted by the tenderers.
The tenderer shall fill in rates and prices for all items of the Works described in the Bills of Quantities. Items for which no rate or price is entered by the tenderer will not be paid for separately when executed but shall be deemed covered by the other rates and prices in the Bills of Quantities. All duties, taxes, and other levies payable by the Contractor under the Contract, or for any other cause relevant to the Contract, as of 30 days prior to the deadline for submission of tenders, shall be included in the tender price submitted by the tenderer.
The rates and prices quoted by the tenderer shall only be subject to adjustment during the performance of the Contract if provided for in the Appendix to Conditions of Contract and provisions made in the Conditions of Contract.
The unit rates and prices shall be in Kenya Shillings.
Tenders shall remain valid for a period of 120 days from the date of submission. However in exceptional circumstances, the Employer may request that the tenderers extend the period of validity for a specified additional period. The request and the tenderers’ responses shall be made in writing. A tenderer may refuse the request without forfeiting the Tender Security. A tenderer agreeing to the request will not be required or permitted to otherwise modify the tender, but will be required to extend the validity of Tender Security for the period of the extension, and in compliance with Clause 3.7-3.11 in all respects.